What is an “AI Pilot Studio”?

A short, KPI-anchored pilot (typically 6–8 weeks) that proves value on a named business decision, with an Acceptance Pack (UAT, evals, runbooks, training, handover).

Do you start with read-only access?

Yes. Pilots start read-only. Write operations are unlocked after UAT via a Security Gate and Change Request (CR), with rollback plans.

How do you reduce hallucinations?

We rely on grounded retrieval (RAG) with citations, confidence thresholds, continuous evaluations (coverage/latency/hallucination), and Human-in-the-Loop escalation for sensitive cases.

What about PDPL and data residency?

PDPL-aware by design: no personal data in prompts or logs (default), encryption in transit/at rest, RBAC, audit trails, and on‑prem/VPC deployment options in KSA when required.

What do we get at the end of the pilot?

A working decision system with dashboards/logs, an Acceptance Pack (UAT + Golden Set + Eval Plan), runbooks, training, and a scale-up plan for phase 2.

How much does a pilot cost?

Pilot pricing is customized based on scope and complexity. Contact us for a detailed quote tailored to your specific decision system needs.

What if the pilot doesn't meet acceptance criteria?

We work with you to refine the system until acceptance criteria are met. Our pilots include iterative tuning during UAT to ensure success.

Do we own the system after the pilot?

Yes. You own the decision system, code, and data. We provide full handover documentation, training, and ongoing support options.

Can you integrate with our existing systems?

Yes. We integrate via APIs and connectors with ERP, CRM, SharePoint, email systems, and other data sources. Read-only access is established first.

What is an “AI Pilot Studio”?

A short, KPI-anchored pilot (typically 6–8 weeks) that proves value on a named business decision, with an Acceptance Pack (UAT, evals, runbooks, training, handover).

Do you start with read-only access?

Yes. Pilots start read-only. Write operations are unlocked after UAT via a Security Gate and Change Request (CR), with rollback plans.

How do you reduce hallucinations?

We rely on grounded retrieval (RAG) with citations, confidence thresholds, continuous evaluations (coverage/latency/hallucination), and Human-in-the-Loop escalation for sensitive cases.

What about PDPL and data residency?

PDPL-aware by design: no personal data in prompts or logs (default), encryption in transit/at rest, RBAC, audit trails, and on‑prem/VPC deployment options in KSA when required.

What do we get at the end of the pilot?

A working decision system with dashboards/logs, an Acceptance Pack (UAT + Golden Set + Eval Plan), runbooks, training, and a scale-up plan for phase 2.

How much does a pilot cost?

Pilot pricing is customized based on scope and complexity. Contact us for a detailed quote tailored to your specific decision system needs.

What if the pilot doesn't meet acceptance criteria?

We work with you to refine the system until acceptance criteria are met. Our pilots include iterative tuning during UAT to ensure success.

Do we own the system after the pilot?

Yes. You own the decision system, code, and data. We provide full handover documentation, training, and ongoing support options.

Can you integrate with our existing systems?

Yes. We integrate via APIs and connectors with ERP, CRM, SharePoint, email systems, and other data sources. Read-only access is established first.

Intelligence, Orchestrated.

✦ Decision System6-8 Weeks

SmartQuote: RFQ-to-Quote Decision Engine

RFQ → Quote automation with approvals, audit logs, and guardrails.

Book a SmartQuote Demo All Systems

Overview

Turn incoming RFQs (email/portal/PDF/specs) into structured line items, match catalog/pricing, route exceptions to humans, and generate a draft quote with an audit trail.

HOW IT WORKS

Triggers & Workflow

When to Use

RFQ received via email or customer portal (often PDF attachments).
Sales team needs a first draft quote quickly without losing control.

Workflow

1Ingest RFQ → OCR/extraction
2Match catalog & approved price lists
3Detect exceptions → Human‑in‑the‑loop review
4Generate draft PDF/email quote
5Report TTQ + logs

REQUIREMENTS

Data & Acceptance Criteria

Data Sources

Price lists, discounts, terms
Product master/catalog
Inventory & availability
Customer master / credit rules (read-only in pilot)

Acceptance Targets

Customized per scope

TTQ−50% (acceptance example)
OCR accuracy≥95% (acceptance example)
Critical errors≤2% (acceptance example)

Guardrails & Security

Quality assurance & protection measures

Pilots start read-only; write operations unlock post‑UAT via Security Gate + Change Request (CR).
PDPL posture: no personal data in prompts or logs (default).

FAQS

Frequently Asked Questions

RESOURCES

Related Resources

Checklist

RFQ Automation Checklist for Saudi Distributors

Complete checklist for Saudi distributors evaluating RFQ-to-quote automation. Covers ERP integration, pricing logic, approval workflows, and PDPL-aware posture.

8 min

All Resources

GET STARTED

Is this system right for you?

Send 2–3 scenarios and available data; we'll propose scope and acceptance criteria.

Get an implementation plan in 24h

Intelligence, Orchestrated.

✦ Decision System6-8 Weeks

SmartQuote: RFQ-to-Quote Decision Engine

RFQ → Quote automation with approvals, audit logs, and guardrails.

Book a SmartQuote Demo All Systems

Overview

Turn incoming RFQs (email/portal/PDF/specs) into structured line items, match catalog/pricing, route exceptions to humans, and generate a draft quote with an audit trail.

HOW IT WORKS

Triggers & Workflow

When to Use

RFQ received via email or customer portal (often PDF attachments).
Sales team needs a first draft quote quickly without losing control.

Workflow

1Ingest RFQ → OCR/extraction
2Match catalog & approved price lists
3Detect exceptions → Human‑in‑the‑loop review
4Generate draft PDF/email quote
5Report TTQ + logs

REQUIREMENTS

Data & Acceptance Criteria

Data Sources

Price lists, discounts, terms
Product master/catalog
Inventory & availability
Customer master / credit rules (read-only in pilot)

Acceptance Targets

Customized per scope

TTQ−50% (acceptance example)
OCR accuracy≥95% (acceptance example)
Critical errors≤2% (acceptance example)

Guardrails & Security

Quality assurance & protection measures

Pilots start read-only; write operations unlock post‑UAT via Security Gate + Change Request (CR).
PDPL posture: no personal data in prompts or logs (default).

FAQS

Frequently Asked Questions

RESOURCES

Related Resources

Checklist

RFQ Automation Checklist for Saudi Distributors

Complete checklist for Saudi distributors evaluating RFQ-to-quote automation. Covers ERP integration, pricing logic, approval workflows, and PDPL-aware posture.

8 min

All Resources

GET STARTED

Is this system right for you?

Send 2–3 scenarios and available data; we'll propose scope and acceptance criteria.

Get an implementation plan in 24h

Intelligence, Orchestrated.

SmartQuote: RFQ-to-Quote Decision Engine

Overview

Triggers & Workflow

When to Use

Workflow

Data & Acceptance Criteria

Data Sources

Acceptance Targets

Guardrails & Security

Frequently Asked Questions

Can it read Arabic RFQs?

Does it send quotes automatically?

How do you prevent pricing mistakes?

What systems can it connect to?

How long does a SmartQuote pilot take?

What is the cost of a SmartQuote pilot?

Do we need to change our ERP?

How do you handle discount approvals?

What happens when the system is unsure?

Can it handle PDF attachments in Arabic?

How do you measure success?

What training do we get?

Related Resources

RFQ Automation Checklist for Saudi Distributors

Is this system right for you?

SmartQuote: RFQ-to-Quote Decision Engine

Overview

Triggers & Workflow

When to Use

Workflow

Data & Acceptance Criteria

Data Sources

Acceptance Targets

Guardrails & Security

Frequently Asked Questions

Can it read Arabic RFQs?

Does it send quotes automatically?

How do you prevent pricing mistakes?

What systems can it connect to?

How long does a SmartQuote pilot take?

What is the cost of a SmartQuote pilot?

Do we need to change our ERP?

How do you handle discount approvals?

What happens when the system is unsure?

Can it handle PDF attachments in Arabic?

How do you measure success?

What training do we get?

Related Resources

RFQ Automation Checklist for Saudi Distributors

Is this system right for you?

SmartQuote: RFQ-to-Quote Decision Engine

Overview

Triggers & Workflow

When to Use

Workflow

Data & Acceptance Criteria

Data Sources

Acceptance Targets

Guardrails & Security

Frequently Asked Questions

Can it read Arabic RFQs?

Does it send quotes automatically?

How do you prevent pricing mistakes?

What systems can it connect to?

How long does a SmartQuote pilot take?

What is the cost of a SmartQuote pilot?

Do we need to change our ERP?

How do you handle discount approvals?

What happens when the system is unsure?

Can it handle PDF attachments in Arabic?

How do you measure success?

What training do we get?

Related Resources

RFQ Automation Checklist for Saudi Distributors

Is this system right for you?

SmartQuote: RFQ-to-Quote Decision Engine

Overview

Triggers & Workflow

When to Use

Workflow